The matrix of legal requirements should primarily include the regulations by which the company is governed and, second, the updating and maintenance of activities that demonstrate compliance with these standards. For this purpose, it is necessary to have a document that shows all this information. The legal matrix of a company (parent company of legal requirements) is defined in Decree 1072 of 2015 as follows: The person designated as responsible for the control of the legal matrix must demonstrate compliance with the adopted legislation, trainings, discussions, meetings, procedures or other activities may be carried out that demonstrate that the company complies with the regulations. It is recommended to have at the end a field of observation that can be freely used to clarify the evidence presented, this field can also be used to clarify to which field of work or company headquarters the chosen standard applies. You already know our philosophy, we are committed to developing and supporting the community of responsible professionals and implementers of management systems; At ATCAL, we have a group of professionals who update the legal matrices daily so that you do not waste time researching, analyzing and interpreting and have our support at all times. I invite you to know what we have prepared for you and that you are part of this community specially designed for professionals like you: every company must comply with legal regulations and to make these standards known, you must have a document called Matrix of Legal Requirements, which contains all the rules of the SG-OHS occupational safety and health management system. The definition of the legal matrix can be found in Decree 1072 of 2015 in Article 2.2.4.6.2. where the legal matrix is defined as follows: since it is part of the obligations of employers where they must identify the applicable national regulations, it also allows better monitoring and control of compliance with applicable regulations, so it is important to show according to which rules the matrix of legal requirements should be created: if you use a spreadsheet such as the one offered by Google Docs, you don`t have to worry about version history, as these tools automatically save the changes you made and the person who made them. The matrix of legal requirements must contain the standard to be used, its year of publication, its title, the applicable articles and their scope.

In order to keep this list up to date, in addition to the follow-up dates, the employer must also provide the action plan and proof of compliance in addition to each standard used. For this reason, it is important that when reviewing and selecting the regulations that will be adopted, the action plan that will be accepted for each standard is specifically proposed. For example, the Substantive Labour Code, Resolution 2646 of 2008 and the Single Regulation of the Labour Sector must be taken into account in the matrix of legal requirements. There are several companies that perform activities and tasks that require additional regulations. `Article 13 Retention of documents. The employer must keep records and documents that support the OHS-EHS occupational health and safety management system in a controlled manner and ensure that they are legible, easily identifiable and accessible. protected against damage. Deterioration or loss. The employer must develop and, where appropriate, apply a system for archiving or storing documents in accordance with the applicable regulations and company policy. It is recommended that you use a spreadsheet such as Microsoft Excel, OpenOffice Calc, or Google Docs for this file to make it easier to manage a large number of rows and columns and tools for creating filters and searches. For example, the Office of the Mayor of Bogotá publishes specific regulations for the management of solid waste and garbage, which all households and businesses in the city must comply with.

The format of a company`s legal matrix is an ordered set of rules (resolutions, decrees, laws, etc.) placed in rows and columns.